At ITM Events, we are passionate about bringing people together to share knowledge, foster connections, and drive innovation. Our team specializes in planning and organizing exceptional conferences and meetings that create meaningful experiences for attendees, speakers, and sponsors alike. With meticulous attention to detail and a commitment to excellence, we ensure that every conference we plan is a resounding success.


Why Choose Our Conference & Meeting Management Services?

Impeccable Execution

We pride ourselves on delivering conferences and meetings that exceed expectations. Our team’s meticulous attention to detail ensures flawless execution of every aspect, from on-site event management and attendee support to exhibitor coordination and post-event evaluations. We take care of the logistics so that you can focus on what matters most—connecting with your audience and achieving your conference objectives.

Expert Collaboration

We pride ourselves on our ability to seamlessly connect with top-tier professionals across various event-related domains. Whether you're seeking cutting-edge audiovisual setups, breathtaking venues, delectable catering options, captivating photography, or streamlined registration processes, our network ensures access to the best-suited services tailored to your event's unique requirements. Our commitment is to deliver a comprehensive suite of solutions, guaranteeing a smooth and memorable event experience for you and your attendees.

Unforgetable Experiences

We understand that a great conference/meeting is more than just a series of presentations. It’s an opportunity to inspire, educate, and engage participants on a deep level. Our experienced team designs conferences that leave a lasting impact, incorporating captivating keynote speakers, interactive workshops, networking sessions, and unique experiences that make each event truly memorable.

Results Driven Event Management Team

Conference attendees served every year
Management of hundreds of speakers every year
Management of hundreds of exhibitors every year
Hundreds of thousands in sponsorship sales
Technolgy at networking events

Technology Integration

We leverage cutting-edge meeting technologies to enhance the participant experience and drive efficiency. From video conferencing platforms to collaborative tools and real-time polling systems, we integrate the latest technology solutions to enable seamless remote participation, interactive presentations, and efficient information sharing. Our goal is to create a connected and inclusive meeting environment, regardless of location.

Seamless Organization

Planning a conference or meeting can be a complex and time-consuming process. With our expert team at the helm, you can relax knowing that every aspect of your event is meticulously taken care of. From venue selection and logistics management to speaker coordination and audiovisual production, we handle it all, ensuring a seamless and stress-free experience for both you and your attendees.

Participant Support

We understand that a successful meeting requires engaged and well-supported participants. Our team provides comprehensive support services, including pre-meeting communication and logistics guidance, on-site registration and assistance, and post-meeting follow-up. We ensure that attendees have all the information they need, feel welcomed and supported throughout the meeting, and have access to relevant resources and materials.

Tailored Solutions

We believe in creating conferences/meetings that reflect your organization’s unique vision, objectives, and audience. Our team works closely with you to understand your goals and requirements, crafting a customized conference program that aligns with your brand and delivers exceptional value. Whether you’re hosting a corporate event, industry summit, or educational conference, we have the expertise to bring your vision to life.

Evaluation & Continuous Improvement

We believe in the power of data-driven insights. After each meeting, we conduct evaluations to gather feedback and measure the meeting’s effectiveness. This information helps us identify areas of improvement and refine our planning approach for future meetings. Our commitment to continuous improvement ensures that your meetings evolve and deliver increasing value over time.

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Why Conference & Meeting Planning is Important for Companies?

  • Knowledge Exchange:

    Conferences and meetings offer a platform for the exchange of ideas, best practices, and the latest industry trends.

  • Professional Development:

    Engaging in conferences and meetings allows employees to enhance their skills, knowledge, and professional development. 

  • Networking Opportunities:

    Conferences and meetings provide invaluable networking opportunities where professionals can connect with industry peers, potential clients, and thought leaders.

Our Conference & Meeting Portfolio

When the RFP for the Newmarket project came out it was an exciting one. In the proposal it was called the Ideas Conference. In the RFP they talked about wanting to bring the big thinkers who live and work in Newmarket into one room to talk about their big ideas. This project was right up our alley. It was an exciting potential project for us to dream about. Usually, the ones we get most excited about are the ones we don’t get. But we got it!

It was a pleasure for us to be able to work with the Chemistry Industry Association of Canada on their biennial conference. This national conference took place at the Hilton Lac Leamy with an off-site dinner at the Museum of History. Our responsibilities for this event included managing RFPs for the conference venue, off-site dinner venue, and photography services. We worked with our local DMO to secure transportation discounts for our attendees and provide some tourist options for delegates that chose to come to the Ottawa area early or stay late. We managed on site logistics, registration and more!